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Trust.Reliability.Precision....Quality Inventory Services


As a landlord, letting agent or estate manager in Gloucestershire or Wiltshire, you’ll already be aware of the ever-increasing importance of a detailed, independently-compiled inventory on any property being let; since the introduction of the various Deposit Protection Services, the burden of proof falls on the landlord to prove the requirement for any proposed deposit deduction.

The Tenancy Deposit Protection Schemes, whilst protecting the tenant and landlord, have unfortunately made it very difficult for landlords to make successful claims for damages, dilapidations and cleaning. Increased awareness of the protection given to tenants has now made tenants well-practised in disputing claims against their deposits. Given all this, the only solution to ensuring a fair outcome is an independent, professional assessment, from check-in to check-out, tenancy upon tenancy.



An independent Inventory Report is a complete and comprehensive record of the contents and condition of every room in a property, including the garden.

We include all fixtures, fittings, decor, and in the case of furnished properties, a full account of all furniture, ornaments, kitchen appliances, etc. Any marks, chips, or damage is included next to each description, so that the tenant is not responsible for any damage already caused.

Digital photographs are also taken of each room to be included as further evidence along with the detailed inventory report to prevent any future disputes.


Our Check-In service involves meeting the tenant at the property on the day of handover with copies of the previously prepared inventory.

At check-in, we will take the tenant through the inventory report to ensure that any differences are noted before they sign. We also agree with the tenant (or their agent), meter readings and the number of keys handed over.

Once the check-in is completed, we ensure that the inventory report is signed by the tenant and landlord (if present) and is witnessed by us. This ensures that there is a strong legal agreement in place at the start of the tenancy as to the state and condition of the property, giving peace of mind for both tenant and landlord.


A Check-out report takes place at the end of tenancy. Using the signed copy of the inventory and check-in notes, we will note any variations on the check-out report.

We will look for damages, cleanliness, missing items or note down any items left at the property which did not appear on the inventory (which could be costly for the landlord to dispose of). New photographs are taken of every room and of any items damaged. Any item that has changed due to fair wear and tear shall also be noted. This allows both the tenant and landlord to have a solid basis from which to agree any further costs which may be incurred following a tenancy. An independent check out inventory may be key during any dispute regarding deposit protection.


An interim report is conducted mid way through the tenancy and we make a summary report of the property's condition and cleanliness.

The report will assess the condition of the property relative to the length of the tenancy and expected condition at that point in time. New photographs are taken to show how well the property is being cared for and also to evidence any issues that may need addressing.


Whether you are renting out your property continuously or infrequently we are here to assist. Providing a professional and friendly service to holiday let property owners.

We provide the following services:

  • Full and comprehensive inventory of all items within the property
  • Meet and greet check in service
  • Check out service providing a full report of damage, missing items, cleaning issues

Allow you to make where appropriate fair and transparent deductions from deposits.


If it isn't covered above - just ask. We can tailor make our services to suit your specific requirements covering a variety of specific reports including maintenance inspections and schedules of dilapidation. In addition we can tailor standard reports to your "house style" or work with you to develop a completely unique service just for you.

Take the next step

If you want to find out more about our check in, check out inventory services to Property Letting Agents, Private Landlords, and Estate Managers, please call 07850 423507 or email [email protected]

c. Cotswold Inventory Services covering Gloucestershire, Oxfordshire, Herefordshire, Worcestershire and Wiltshire